Summary
You will serve as a Secretary (Office Automation) with Bureau of Land Management.
Duties
Some of the major duties you will perform include but are not limited to the following: Serves as the Secretary and principle administrative support position to the Utah State Director's Office. Processing employee time and attendance documents, making small purchases such as office supplies and equipment, credit card management, human resource records, etc. Screens all calls and visitors to determine nature of call to provide routine information to callers and/or to ensure callers are routed to appropriate personnel. Receives and controls incoming and outgoing correspondence, reports, memoranda, and other forms of written communication; maintains records on all correspondence and action documents and follows up to ensure a timely reply or action. Maintains the State Director and Associate State Director's calendars; establishes priority and schedules appointments based upon importance and timeliness of the subject to be discussed and knowledge of existing schedule. Coordinates travel arrangements for the State Director and the Associate State Director to include researching, booking, preparing an itinerary, and assembling all necessary documents/information required. Arranges meetings/conferences/luncheons for State Director and staff including selecting mutually satisfactory times, reserving meeting rooms, preparing an agenda, notifying participants, attending meetings, and preparing reports of the proceedings. Duties will be developmental in nature when filled below the full performance level.
Requirements
Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/. You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands. Must be able to type 40 words per minute typing speed. As a condition of employment for accepting this position, you may be required to serve a 1 year probationary period or 2 year trial period to evaluate your fitness and whether your continuation of employment advances the public interest. This probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Education
This position does not allow substituting education for experience.
How you will be evaluated
Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. To be considered for this position, you must complete all required steps in the process. Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics): Administration and Management Clerical Computer Skills Customer Service Writing To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a structured resume review.These assessments measure the critical competencies listed above that are required to successfully perform the job. All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Current or former displaced Federal employees who are surplus, displaced, or involuntarily separated have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP). To be considered under CTAP/ICTAP, you must be well-qualified, score at least 85 (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry.