Summary
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Transportation Branch, Museum Support Services Division (MSSD), Office of Facilities Management and Reliability (OFMR), Facilities Management (FM). The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions of people each year.
Duties
The Fleet Management Specialist provides management operational support to the Smithsonian Transportation Program, including shuttle services, cargo transport, and special event support. In this position, you will: Assist with the intake, inspection, documentation, and maintenance scheduling of mobile assets. Maintain and update technical data in the Fleet Management Information System (FMIS); create and review service work orders; track vehicle accidents; conduct basic market research; and support the Mobile Asset Disposal Program. Assist in maintaining the accuracy, completeness, and integrity of fleet management data by entering, validating, updating, and reconciling information within the Fleet Management Information System (FMIS), Enterprise Resource Planning (ERP), and related systems. Assist with fleet operations by responding to stakeholder inquiries; administering the Fuel Card Program, including transaction reviews, telematics monitoring, and troubleshooting; reconciling invoices and processing payments; maintaining financial documentation; registering vehicles in GSA Fleet; and managing license plate inventory. Administer the Fuel Card Program by reviewing fuel transactions, validating telematics data, resolving discrepancies, troubleshooting service issues, and maintaining accurate records to ensure uninterrupted fuel access and compliance with agency policies. Participate in the preparation of technical content for presentations, quarterly Unit Mobile Asset Coordinator (UMAC) meetings, and fleet-related communications. Assist with maintaining fleet program web content and communicating policies, procedures, and operational guidance.
Requirements
Conditions of Employment Work is primarily sedentary with occasional walking, standing, or lifting of light materials. Work is performed in an office setting with occasional visits to fleet lots. Normal safety precautions apply. Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.
How you will be evaluated
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Knowledge of fleet lifecycle processes to support asset intake, documentation, and disposal activities. Knowledge of plain fleet registration procedures, license plate processes, and routine federal fleet requirements in order to assist with vehicle registration, maintain plate inventories, and prepare standard compliance reports. Knowledge of administrative procedures and customer service practices to serve as a point of contact for customers, vendors, and coordinators. Knowledge of fuel card program procedures and telematics data in order to review transactions, identify routine discrepancies, and resolve basic issues. Knowledge of basic technical communication practices in order to assist in preparing clear and accurate content for presentations, quarterly meetings, and routine fleet related communications. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy.