Summary
This position serves as Administrative Officer for the Martinez Site AD-EBD office, VA NCHCS, and is responsible for providing or obtaining a variety of services essential to the direction and efficient operation of the Martinez Site and associated outlying buildings. The incumbent of this position must be knowledgeable of the full variety of personnel functions and have a thorough understanding of budget, manpower, management analysis, and force structure management.
Duties
The Administrative Officer, GS-0341-11, directs and performs all day-to-day coordination of administrative functions that include administration, human resources management, manpower utilization. budget and finance, management and program analysis, and related administrative matters in support of a large and complex medical facility. Duties for the position include but are not limited to: Works in support of the OPC and facility-wide management committees on a variety of administrative program activities, explores issues and concerns, identifying areas where changes to procedures or processes would result in improvements to program effectiveness. Manages the provision of services, to include space management, management controls, review and analysis, quality and productivity improvement, and support agreement programs. Ensures that studies and reviews are properly carried out and that results are briefed to program managers. Analyzes complex administrative management problems with, rapid fluctuation in various program priorities and requirements, and conflicts between program requirements and available resources. Develops guidance on techniques for management and methods improvement. Analyzes and advises on proposed, reorganizations or realignment of functions. Develops, updates and implements policies and procedures related to the administration and operation of the clinic and ensures compliance with the mission, goals and policies of VA Northern California Health Care system, VHA and VA. Responsible for developing processes and monitoring such processes that lead to the improvement and efficiency of operations throughout the clinic. Responsible for timely submission of work orders and routine follow-up to ensure that issues are resolved in an efficient and timely manner. Organizes and controls program evaluation activities at the clinic and identifies administrative issues which may have a negative impact on patient care (i.e. wait times, clinic cancellations, clinic graphics, leave usage, etc). Participates in quality management initiatives to ensure compliance with all accreditation activities. Work with various executives throughout the health care system to assist in the resolution of complaints involving clinic staff, preparing responses to patients, the Office of the Inspector General, Congressional Representatives and VACO. Other duties as assigned. Work Schedule:Monday - Friday; 8:00 a.m. - 4:30 p.m.; Tour of duty subject to change to meet the needs of the agency Compressed/Flexible: Not available Telework: This position may be authorized for telework ad hoc as per agency policy Position Description/PD#: Administrative Officer/PD00009O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized
Requirements
You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
How you will be evaluated
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.