Summary
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Registration, Collections Management Services, Museum Collections and Operations, National Museum of the American Indian (NMAI), Under Secretary for Museums and Culture (USMC), Smithsonian Institution. (SI)
Duties
The Supervisory Registrar is responsible for accountability of the Museum's permanent collections which include objects, paper archives, photographic archives and media archives through the establishment and maintenance of accession records and inventory processes. In this position, you will: Oversee the inventory and movements of the collections. Coordinate an annual cyclical inventory of randomly selected items to verify the location and documentation of an appropriate subset of NMAI's collections and reports results to the NMAI senior and executive management and the Smithsonian's National Collections Office. Manage the acquisition of gifts and donations to the collection, de-accessions, and disposals and serve as funds manager for federal and trust resources used for acquisitions. Oversee receipt of all incoming offers and collection items to NMAI for consideration as acquisitions and is responsible for their subsequent disposition. Ensure accurate and appropriate documentation for the cataloguing of collections lots and as needed, individual items, within NMAI's collections information system. Oversee an extremely active incoming and outgoing loan program in accordance with SI and NMAI approval processes, requirements, and policies. Responsible for NMAI's loan policies, compiles and presents loan documentation, findings, and recommendations for loans and loan renewals to NMAI's Curatorial Council. Provide overall direction and management to registration staff to include the establishment of work priorities, goals, assignments and schedules to meet NMAI goals.
Requirements
Conditions of Employment Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.
Education
Education cannot be substituted at this grade level.
How you will be evaluated
Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below: Knowledge of effective strategies and processes for implementing collections inventories and collections moves to facilitate museum operations, recover misplaced items, or identify the history of unexpected items found in the collections. Knowledge of the legal and ethical requirements of establishing ownership or title to gifts and donations and knowledge of museum practices for acquisition, accession, de-acquisition, and deaccession procedures and the information, documents, and protective environments for these resources. Knowledge of museum information resources, skill in documenting museum collections to professional practices, and the ability to apply computer technologies to museum information to gather, input, analyze information, and produce reports—such as an object condition report drawing upon knowledge of collections conservation concerns. Ability to implement established museum practices to negotiate appropriate terms and conditions for loans, insurance requirements, local, national and international shipping methods and bills of lading, standards for crates and crate storage, applicable regulations and conventions, and packing and display methods to ensure the security and physical safety of collections items. Ability to supervise and manage staff, set work expectations and schedules, ensure a culture of a safe work environment and safe work practices, assess and improve workflows and processes and evaluate and report on results in the federal government environment. Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job-related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job-related competencies above. Good Category - Meets the minimum qualification requirements but does not satisfy most of the job-related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position. You may preview questions for this vacancy.