Summary
The Smithsonian Institution is the world's largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in Office of Facilities Management and Reliability (OFMR), Under Secretary for Finance and Administration at the Smithsonian Institution (SI). Central Administrative Team, Museum Support Service Division (MSSD).
Duties
The Supervisory Administrative Officer is responsible for directing the administrative staff assignments and upholding operational standards. In this position, you will: Support the formulation, execution, and monitoring of federal and trust budgets by providing analytical, technical, and administrative expertise across all phases of the budget cycle. Provide procurement support as a purchaser, ensuring all acquisition actions remain within established authority and comply with Smithsonian policies. Serve as the primary liaison with the OHR and FM Personnel Management Division, coordinating personnel actions and addressing staffing needs. Exercise supervisory responsibility over assigned staff, including planning and organizing work to be accomplished, setting and adjusting short-term priorities, and preparing schedules for timely completion. Conduct research on administrative and operational issues, evaluate policy implications, and prepare well supported recommendations within established guidelines. Provide guidance on both technical and administrative matters. Prepare high-quality correspondence, briefing materials, decision papers, and status reports for senior leadership, ensuring materials are accurate, timely, and aligned with organizational priorities.
Requirements
Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.
Education
There is no education substitution at this level.
How you will be evaluated
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria: Knowledge of a variety of administrative operations, including budget; administrative program support; procurement; and human resources functions. Ability to supervise, manage and motivate a diverse range of personnel. Ability to research and analyze information including interpreting and applying Federal, SI, GSA, State, and local laws, regulations, and guidelines Ability to communicate clearly, concisely and persuasively in speech, to a wide range of individuals and organizations. Skill in written communication to prepare written reports, correspondence, statements of work, justifications and/or organization plans. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed. You may preview questions for this vacancy.