Summary
You will serve as a Travel Support and Programs Specialist in the Resource Management Department of DDHBAP ASIA PACIFIC CENTER FOR SECURITY STUDIES.
Duties
You will facilitate the safe travel of all staff world-wide, and foreign invited attendees to our courses/ events as well as invited adjunct faculty or guest speakers.
You will coordinate the safe travel of entry to international countries around the world and working with U.S. Embassies around the world for scheduled overseas events.
You will provide guidance to help define the criteria for all travel and pay support, and assist in defining objectives, priorities, organization, and making decisions for the executing events.
You will serve as a Reviewing Official for all Temporary duty orders (TDY) and all travel settlement, whether in the Defense Travel System (DTS) or on paper DD 1351-2 travel claims for all funded attendees and guest speakers.
You will make flights, lodging, and rental car reservations, processing orders via the Defense Travel System (DTS).
You will review and confirm reservations/itineraries for arrival reports and identifies any VIPs as well as those who may have special needs.
You will counsel, instruct, and assist members of the Department of Defense island-wide and their families needing to file an application for issuance, renewal, amendment or extensions of U.S. Tourist and Official passports.
You will review documents for accuracy and validity and review primary citizenship evidence such as birth certificates, naturalization certificates, citizenship certificates, and/or expired passport originally issued to the applicant.
You will be accountable for DKI APCSS personnel official passports ensuring safeguards are in effect to protect this Personal Identifiable Information (PII).
You will receive and account for passports and coordinate with U.S. Embassies and passport agencies for the issuance of all required official travel documents including Visa and any other required travel documentation.
You will be responsible for all related travel of attendees and the proper computation and payments to all foreign and US participants attending the Centers events, either in Hawaii or around the world.
You will return unused cash to the U.S. Embassy for deposit back to the Treasury, or unused cash is brought back to the U.S. and deposited in a local bank using the Department of Treasury Over-The-Counter network (OTCnet).
You will review and assist the traveler in submitting a travel voucher within five workdays after the travel ends.
Education
In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: For GS-9: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.
How you will be evaluated
In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and application package, along with your supporting documentation to determine your ability to demonstrate the following competencies: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork This recruitment will utilize the following technical assessment tools: USA Hire & Structured Resume Review. The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. You will be evaluated and rated under Category Rating selection procedures. Veterans' preference will apply. Applicants eligible for veterans' preference will be listed at the top of the pre-defined category for which they are placed. If selected, you will be required to provide supporting documentation. If you meet the qualification requirements, your application will be placed in one of three categories: Best Qualified - Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for announced position. Highly Qualified -Candidates in this category possess good skills and experience above the minimum requirements for announced position. Qualified - Candidates in this category meet the minimum experience requirements for announced position. If selected, you may be required to provide supporting documentation. If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. All qualifications requirements must be met by the closing date of this announcement.