Summary
This position provides a full range of administrative support for the Miami VAHS Engineering Service at the Bruce W. Carter Department of Veterans Affairs Medical Center. The incumbent of this position is an Administrative Officer, and is supervised by the Chief of Engineering Service within the Office of the Chief, of Engineering Service.
Duties
Duties include, but may not be limited to the following: Holds conferences, interviews, and performs surveys of buildings, organizations and division within larger organizations. Collect, analyzes, documents, and validates with appropriate management officials essential and relevant space planning information, using design industry-standard practices and guidelines. Evaluates collected data to assure requirements and standard of the agency are followed. Prepares feasibility studies for space allocation and reconfiguration of existing space. Engages senior leadership in all aspects of facility space planning and in the development of goals, objectives, and performance measures. Provides space planning expertise identifying short long term planning parameters requires to adequately accommodate current and future space needs. Prepares space plans, design-intent plans, and works with engineers and interior design to prepare construction drawings as appropriate, plans office relocations. Resolves any technical issues inherent in the allocation of space, and ensures adherence to the appropriate design criteria as well as to special requirements or standards. Coordinates the implementation of space changes with medical center staff including space occupants as well as moving contractors. Coordinates with the Engineering Service Program Specialist and Engineering Technicians to maintain facility drawings, and a database documenting space allocation throughout the MVAHS facilities, in order to facilitate access to the information by senior level officials. Provides advice and expertise to Facility and senior management on procedures, practices and any software requirements. Representative for, and implements any recommended space management, protocols, coordinates use of software and database tools and processes with all stakeholders. Provides advice, recommendations, and expertise to senior leadership on current, new, or improves policies and procedures for space allocation, based in industry and government standard practices. Serves as the primary liaison for Engineering Service with Human Resources Service. Displays a high degree of analytical ability, personnel management skills, and specialized knowledge and skill in the area of health care service management, i.e., applying health care management principles to the planning, execution and administration of health care services delivery systems. Provides the Chief, Engineering Service with all necessary information and specific recommendations for the accomplishment of the service's mission, particularly concerning all administrative aspects required in making sound and proper management decisions. Continually gathers and analyzes data, making interpretations and presenting this data in many formats including graphs and slides to organizational committees. Possesses specialized knowledge of the health care industry and applies knowledge to analysis of service operations to develop recommendations to the Chief, Engineering Service. Serves as a resource person, responsible for providing administrative leadership and coordination in the development, implementation, evaluation, interpretation, revision and, when necessary, corrective action of many applicable administrative functions, activities, operations and programs for the service. Work Schedule: Monday-Friday, 7:30am-4:00pm Virtual: This is not a virtual position. Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Position Description/PD#: Administrative Officer/PD076780 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized.
Requirements
You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, although may some slight physical effort may be required. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
How you will be evaluated
Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position: Accountability Customer Service Decisiveness Flexibility Interpersonal Skills Problem Solving Resilience Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.